One client record
Deals, sites, contacts, conversations, workers and spend stay connected.
CRM · pipeline · comms
WHERE WORKFORCE OPERATIONS BREAK
Every handoff creates cost, risk and another version of the truth.
Workhr connects the desk, the worker, the client and finance so the same record moves through the whole job.
Fill risk
Open orders age quietly
Scattered candidate records and manual shortlists slow the response when a client needs people now.
Compliance
Expiry lives in spreadsheets
Right-to-work, licences and inductions are hard to trust when evidence sits across inboxes and folders.
Time leakage
Hours get re-keyed
Roster, attendance, timesheet, pay and invoice drift apart, creating disputes and margin leakage.
Client experience
Communication becomes chasing
Bookings, approvals and updates disappear into calls and email threads with no shared operational view.
RECRUITMENT + ATS
Move from applicant to assignment without losing momentum.
Keep candidate history, availability, skills, applications, job orders and submissions in one searchable talent system.
1
Attract
Publish roles to your careers site and capture structured applications.
2
Qualify
Parse CVs, track checks and keep every candidate conversation together.
3
Match
Search by skill, location, availability, compliance and assignment fit.
4
Submit
Send a clean shortlist and track the client response without side lists.
5
Place
Turn acceptance into an assignment with rate and compliance context intact.
AI CV PACKS + TALENT POOLS
A client-ready CV pack in one click.
Ask for people the way you’d say it — “5 forklift drivers ready to go” — and get a scored shortlist with a reason beside every name. When it’s time to submit, Workhr writes the pack for you.
- ✓ Branded CV plus cover letter, generated from the record and filed on the candidate
- ✓ Plain-English talent search that says who’s free, ticketed and nearby — and why
- ✓ Save any result as a hotlist, then text or shortlist the whole pool at once
CRM + CLIENT PORTAL
Keep sales promises connected to delivery.
Manage leads, contacts, client sites, rate cards and conversations alongside the people and hours you deliver. Clients get a focused portal for requests, workers, approvals, compliance and documents.
- ✓ Pipeline and client history beside operational activity
- ✓ Two-way messaging and SMS logged on the record — broadcast to a whole pool at once
- ✓ Site-level contacts, billing rules and rate cards
- ✓ Self-serve requests and timesheet approvals
Less chasing
Request workers, see coverage, approve time and find documents without an email chain.
Requests · approvals · documents
ROSTERING + GPS ATTENDANCE + TIMESHEETS
Plan the week. Prove the shift. Close the time.
Build rosters around assignments and availability, capture sign-in and sign-out with site evidence, then move approved time into the pay and bill workflow.
- ✓ Coverage, conflicts and unfilled shifts in one view
- ✓ GPS and passkey-verified sign-in — the person clocking in is the person you placed
- ✓ Paper or emailed timesheets? AI reads them into the same approval queue
- ✓ Worker submission and client approval without re-keying
PAYROLL + BILLING
One approved hour. Two clean financial outcomes.
Workhr owns the operational record and hands trusted pay items and invoices to the finance systems that should receive them — with margin visible on every job, to the people entitled to see it.
SourceApproved timesheetHours, breaks, day type, assignment and rate snapshot
→
PayPayroll-readyDraft pay items flow to Xero Payroll or your connected engine
+
BillInvoice-readyClient, site, cost centre and charge rules stay attached
CONTRACTS + AGREED RATES
Your contract prices your work.
Put the signed terms of business on the client record and AI reads the commercial terms out of it — charge rates, payment terms, multipliers — quoting the exact line it found them on. Your team confirms; nothing prices work unreviewed.
- ✓ Contracts on file, versioned, with AI-read terms and quoted evidence
- ✓ Confirmed terms become a per-role rate schedule for that client
- ✓ New job orders arrive already priced — charge, pay and margin done
COMPLIANCE + HEALTH AND SAFETY
Know who can work, where they can work and what happened on site.
Eligibility is checked before deployment, while field evidence and incidents stay linked to the worker, site and assignment.
Before assignment
Right-to-work and qualifications
Expiry watchlists, evidence and role requirements make eligibility visible before anyone is placed.
Before shift
Inductions, PPE and fatigue
Surface missing inductions, overlapping work and fatigue thresholds — and issue the right PPE from a managed catalogue with sizes, stock and sign-off.
During work
Attendance and safety capture
GPS events, welfare checks and multilingual incident capture create a defensible timeline.
THE WORKER EXPERIENCE
Worker adoption is an operations feature.
The worker portal keeps today’s shift, sign-in, timesheets, messages, payslips and documents close at hand. This is the real Workhr worker experience.
- ✓ Built for a phone and clear in a hurry
- ✓ Multilingual communication and forms
- ✓ The worker’s actions update the same operational record
Worker portal
AI + INTEGRATIONS
Intelligence over the work, not beside it.
Ask operational questions in plain English, rank suitable candidates, draft follow-ups and surface risks from the same connected data your team already uses. Between questions, an always-on brain watches the operation — no-shows, missing sign-ins, expiring paper — and raises the alert before it becomes a problem.
JobAdderAstuteiPayrollXeroGmailMicrosoft 365Claude
Ask Workhr
Who can cover two forklift shifts in Wiri tomorrow?
I found six available workers with current forklift endorsements, valid inductions and no fatigue conflicts. Three are within 15 km.
Which timesheets could delay payroll?
Four need attention. Two are waiting on client approval and two have a missing break declaration.
BRING YOUR OWN STACK
Keep the ATS and payroll you trust. We take care of the rest.
Workhr doesn’t demand a rip-and-replace. Connect what you already run — we wire it in, and everything between the systems stops being someone’s Friday job.
Keep JobAdder
Placements flow straight in as job orders — candidates, context and all. Your recruiters keep their workflow; your ops team stops re-keying it.
JobAdder · live syncKeep Astute, iPayroll or Xero
Approved hours flow out as payroll-ready items and clean invoices — pushed, verified by read-back and reconciled every cycle.
Astute · iPayroll · Xero
BUILT FOR WORKFORCE-HEAVY BUSINESSES
Different operating models. One connected workforce.
Workhr adapts the workflow and vocabulary without splitting your business into disconnected products.
01
Labour hire
Fill urgent Job Orders, deploy compliant temps, close weekly time and protect margin.
Explore labour hire → 02Recruitment agencies
Run candidate, client and placement workflows from a shared ATS and CRM.
Explore recruitment → 03Field workforce teams
Coordinate sites, attendance, safety, time and billing across distributed crews.
Explore field work →
EVERYTHING IN THE BOX
One system, or eleven you no longer pay for.
Grouped by the job it does, not the module it lives in. Every line is live software, not a roadmap.
Win the work
- CRM — leads, opportunities, companies, contacts
- Pipeline and revenue forecast
- Job ads and a careers site
- Client requests straight from their portal
- Commission schemes and splits
Fill it
- AI talent search in plain language
- Instant client-ready CV packs
- Applications, screening and interviews
- Shift offers workers accept on their phone
- Skills, credentials and expiry watchlists
Run the shift
- Scheduling, rosters and coverage
- GPS sign-in, breaks and auto sign-out
- Site packs, task maps and arrival briefs
- PPE catalogue with sizes and sign-off
- Lone-worker SOS and welfare timers
Get paid
- Timesheets approved by the client who used them
- One hour → payroll and invoice together
- Pay and bill rates with margin visible
- Xero and iPayroll, connected both ways
- Expenses, allowances and leave
Stay compliant
- Right to work, checked before deployment
- Hazard register with critical-risk flags
- Notifiable events routed to the right regulator
- Clock-in refused until requirements are met
- Hash-chained audit over every decision
Reach people
- SMS, in-app messaging and push
- Broadcasts to a filtered crew
- Push-to-talk radio between sites
- Voice notes transcribed and filed
- Email in and out, threaded to the record
SEVEN LANGUAGES
A near miss, reported in Tagalog, read in English.
The portal picks up the language from the worker's phone. They speak what happened; the consultant reads it in English with the original words kept beside it, because the words a worker chose are the record.
See the worker portal → ONE CLICKA client-ready CV pack, without the retyping.
Formatted to your brand from the candidate record you already hold, so the version you send and the version you keep never drift apart.
See CV packs → APRIL 2027Built for the health and safety reform, not retrofitted after it.
Duties are effective-dated data, so a law change is a row rather than a release — and the same machinery already carries Australia state by state.
See how it works →
STRAIGHT ANSWERS
Whatever brought you here, start with your question.
Owners ask about margin, consultants about speed, admins about Fridays. Here’s the short version of each.
- How do I see margin on every job?
- Each job order shows pay, charge and margin per hour — visible only to roles you permit. When a client has an agreed rate schedule, new orders arrive already priced from it. See the platform →
- How fast can I send a client-ready CV?
- One click. Workhr generates a branded CV plus cover letter from the candidate record, files it on their profile, and it's ready to send — no late-night formatting.
- What happens to paper or emailed timesheets?
- AI reads them into the same approval queue as digital ones. A person confirms, nothing is re-typed, and the hours flow to pay and invoice like any other timesheet.
- We already use JobAdder, Astute or Xero — do we have to move?
- No. Workhr connects to them: placements flow in from JobAdder, pay and bill can run through Astute, invoices land in Xero. Replace tools one at a time, if and when you're ready. See integrations →
- What do our clients get?
- A focused portal: they raise requests that land as priced, rosterable job orders, approve timesheets, and see who's on their site — without an email chain. Explore the client portal →
- Will workers actually use it?
- The worker portal is built for a phone and clear in a hurry: today's shift, GPS sign-in, availability, payslips and messages — multilingual, no training course required.
- Where does AI touch the money?
- It proposes, people confirm. AI reads contracts and timesheets and suggests candidates, but nothing prices work or pays anyone until a person has reviewed it.
- Who sets it up and supports us?
- We do — from Christchurch. Workhr is configured around your workflows, statuses and rate rules in days, and support is in your timezone from people who know your setup. Book a demo →
FOR BUSINESSES
See your workforce operation in one system.
Bring us your real recruitment, deployment, payroll or client-approval workflow. We’ll show you how it runs in Workhr.